07. VCSA / VL1

VANDERBILT COMMUNITY SERVICES ASSOCIATION

 

BOARD OF DIRECTORS:

PRESIDENT:  Cindy Judar      judarmail2@aol.com

VICE-PRESIDENT/SECRETARY:   Meredith Menton    vanderbiltlakes@gmail.com

TREASURER:   

DIRECTOR:  Susan Gurevich   lovingthelifeinswfl@gmail.com

DIRECTOR:  Craig Parker cparker5o@gmail.com

 

ELECTIONS:  No elections took place this year (2024) at the Feb 26 Members Meeting at the Shores as no one put forward their name except for Meredith Menton whose term was up. We look forward to an election or at least sufficient interest to keep the board filled next year.

 

 Commons Board Members:
The Mediated Settlement Agreement dated January 10, 2008 and the Bylaws for the Vanderbilt Lakes Commons Association (VLCA) states that starting at the VCSA 2010 annual meeting, the multi-family members (Carmel, Bermuda Cays and Bermuda Isles - 260 units in total) shall elect their Board member to the VLCA Board annually.  This election will be required every year as part of the VCSA annual meeting.
 
Brigitte Vangunten was reappointed to this position for the 2024 year.  Thank you Brigitte for volunteering to work on this board again!
 
If interested in serving on the Commons in the future please contact Frankly Coastal/Collier Financial at support@collierfinancial.net or by phone at 239-774-7088 ext 204
 
Thanks in advance for your consideration.
 
MANAGEMENT COMPANY

VL1 CAM:  Frank Parrish  fparrish@franklycoastal.com

Frankly Coastal Property Management/Collier Financial, Inc                                              4985 Tamiami Trail East,                                                                                             Naples, FL 34114                                                                                                               Tel:   239-774-7088 – EXT 2004

Visit  www.franklycoastal.com/vanderbiltlakesi.html (for single family homeowners) or www.franklycoastal.com/vcsa.html (for everyone else in VCSA) then click log in to get directions (and password) so as to check your account.

NEW OWNERS:   Please make sure you fill out this form at your closing or now if you have not yet done so.  We need to have contact information for sending email updates about meetings, and life at Vanderbilt Lakes.  Thanks for helping us keep in contact with you all!!

 

*******CHANGE FOR HOA PAYMENTS******** 

If you still need help with this process please do not hesitate to reach out to vanderbiltlakes53@gmail.com.  I will do my best to walk you through it!!

Starting in January, 2022 HOA payments to VCSA were made using a coupon book from Truist Association Services.  Each homeowner should be receiving a coupon book from Truist along with instructions in early January, 2023, but information is also available here. Within this 9 page document there are live links to Truist which may help you understand this process more easily.

Various Ways to Pay: 

  1. You will be able to pay online by eCheck
  2. You may pay by Credit Card. A convenience fee, however, will be charged for any Credit Card payments. 
  3. You may also pay your HOA dues at a physical Truist location.  The nearest branch for us is: 26731 S Tamiami Trail, Bonita Springs, FL 34134 which is approximately 1 1/2 miles north on 41 (turn right on Brighton Lane just past Highland Woods Blvd). 
  4. You may also pay automatically with Association Pay   (ACH) but you have to sign up for this.
  5. You may also use your banks Bill Pay feature to pay.  (See page 3 for more information on how to do this.)

The new payment date will be the 3rd day of January and July.

Fankly Coastal/Collier has switched to a new unit number system so the old Collier number you may know for your house/unit will no longer work.  It should be on your coupon book or Collier will look it up for you.

It turns out you will see three numbers in your coupon book and on the Truist website: 

  1. Bill Pay Number – this is a long number
  2. Serial Number – this will look like “900101”   
  3. Unit Number – this is for VCSA . For example: “CAY-XXX” number 

Do you have any money past due to VCSA?  If so, then know that this amount will NOT be included in the amount shown in the coupon book. The coupon book only notes 2 semi-annual payments due for the current year. You are always free to pay the total amount in one payment.

You can use the Truist website to make a one time payment for any arrearage using you coupon book numbers:  Bill pay, serial number, and unit number that identify YOUR account so that YOU get credit for your payment.  IF you pay via snail mail with a personal check please make it payable to VCSA and mail it to Frankly Coastal Property Management/Collier Financial, 4985 Tamiami Trail E, Naples, FL 34113.  Be sure to show your full Vanderbilt Lakes address on the check, including any unit number.

You are still responsible for any previous balances not yet paid.  Please send in those monies still owed to: Collier Financial, 4985 Tamiami Trail East, Naples, FL 34114.  Make sure you include the new account number listed on your coupon book.

Do NOT send any extra correspondence with your coupons and checks to Truist.  VCSA will NOT receive that information.  It will be thrown away.

                                                                                                         

MEETING NOTICES:  The annual members meeting is held each February and thus in January every owner receives a mailing with information as to when and where this meeting will be held along with a proxy form.  In order to hold a members meeting a quorum must be present.  In order to reach this quorum we ask that you complete the proxy form and mail to Frankly Coastal in the envelope provided or hand it to an board member.  By reaching a quorum ahead of the meeting it ensures that the meeting will take place and that owners can participate.

At the end of every year the board is looking for board members as usually 2 board members have ended their 2-year term.  If you are interested in volunteering and participating in the governing board for VCSA (92 homes plus all the multifamily units) please fill out a form!!  If more than 2 people express interest, an election will take place.  

The board is also often looking for members of the Architectural Review Board (3 members) and the newest board - The Fining Board  (3-5 members) which will meet when any single family home owner has an issue that is not resolved with conversation.  We do not expect this committee to meet very often (and hopefully not at all except for perhaps one  initial meeting to further explain the process).  The ARB board consists of 3 members (2 from the 92 homes and 1 from the multifamily associations).  If you are interested in serving on either board let a VCSA board member or the property manager know.

UPCOMING VCSA BOARD MEETINGS:  (check back as these dates should be determined by May)

1) VCSA Budget Workshop on Zoom on October 30, 2023 at 4:00 pm or in person at Frankly Coastal/Collier Financial, 4985 Tamiami Trail East, Naples, FL.   Done.

2) VCSA  Budget Adoption Meeting on Zoom on November 20th at 4 pm or at Collier Financial, 4985 Tamiami Trail East, Naples, Fl.  Emails and mailings have gone out so please read and sign up.   Done            

3) VCSA Annual Meeting Monday February 26 from 4-6 (sign in starts at 3) Proxy and meeting info will be mailed along with voting info if there is to be an election.  This year there will at least be 3 items to be voted on so please look for your Annual Meeting mailing and follow all directions included within the mailing.  Done.

This meeting will be held at Bonita Shores, 315 West Ave, Bonita Springs, FL 34134

Check back later for our next budget workshop, budget adoption, and annual meeting dates which will be listed here.

VCSA APPROVED BUDGET: The approved budget for each year will be found here.  2022 approved budget.                                                                                                2023 approved budget  (Explanation as to how the assessment is determined.)       2024 approved budget.  All current owners should have received a copy of the budget with the latest email sent December 7, 2023.  

VCSA END OF YEAR FINANCIALS:  The EOY financial documents will be found here.  2021 EOY Financials.

The 2022 EOY financials will be found here:  2022 EOY Financials.

The 2023 EOY financials will be found here (at a later date)  2023 EOY Financials. (not live yet!)

VCSA DOCUMENTS:

       AMENDED AND RESTATED 2014

      AMENDMENTS 3-2024 

       MEDIATED SETTLEMENT AGREEMENT (2008)

GATE CODE ENTRY AND SMARTPASS ENTRY INFORMATION:  Click here to read more about how to best enter Vanderbilt Lakes.

One important note about the front gate entry:  PLEASE do not cross the yellow line when you enter as you may inadvertently close the gate for someone coming in from the visitor's side.  Thanks for paying attention to this.

FYI:  There is a new system working at the gate related to Amazon deliveries.  Amazon NO LONGER needs to have a gate code to deliver your packages.  So take your gate code information out of the delivery instructions for your Amazon orders.

STREET LIGHT INFORMATION:

At the July 19, 2022 Board of Directors meeting on Zoom, a motion was made and approved to install street lights in place of mailboxes with lights.  The streetlights were finally all installed during the summer of 2023 and look fabulous.  To see the drawing* for placement of these lights click here.  

(Some info we provided on the street lights: *Although the drawings show carriage lights “with side panels” the final fixture chosen has “no side panels”. That means that light will not be diffused in any direction other than down.  Also, the pole height will be 15 feet per the final contract and not 21 feet as in the drawing. The poles in V2 are also 15 feet. See darksky.org regarding glare and residential lighting best practices.)

 All mailboxes have been replaced now that the lights are installed.  They look great but homeowners need to take care of them so they stay looking great.  We were advised the best way to preserve their finish is by using a high quality car wax on them every few months to protect them from the elements.  See a photo example below of the new mailboxes and how nice they look.  If your mailbox is broken please contact

ASAP Mailbox and More at 877-272-7624 or at info@asapmailbox.com to have your mailbox repaired/replaced.  

mailbox

Find here a letter from the VCSA President regarding the decision to replace the 92 mailbox/lamppost combos with 18 streetlights from FPL. 

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INFORMATION FOR VL1 SINGLE FAMILY HOME OWNERS:

VCSA RENTAL FORMS:  If you are renting a home in Vanderbilt Lakes 1 you need to fill out this rental form prior to renting and submit to Frankly Coastal.

ARCHITECTURAL REVIEW BOARD:  The Architectural Review Board consists of 3 members (2 from the 92 single family houses and 1 from the multi-families).  They review applications submitted by owners who want to make exterior changes to their homes. 

ARB Members: Lynda Giannetta         Tristano Colaizzi      Linda Komara

*****Please send all ARB documents to:  info@franklycoastal.com  If you have an old copy of the application please use this email address.  The ARB application has been updated.

Please review the ARB/ARC process and the ARB Standards prior to any work being done.

Please fill out the following application if you are undertaking any changes and submit prior to your work.  ARCHITECTURAL REVIEW APPLICATION.

FINING COMMITTEE:  (in process of being formed)

FLORIDA HOA STATUTES 2012 #720:  To find out more about Florida's State Statues regarding Home Owner Associations check out this link.

FAST FACTS: for the 92 Single Family Homes.  If you live in one of the 92 homes please review this living document (as it will change as it needs to).  It hopefully will answer many questions you as a homeowner may have.

RECYCLING/YARD WASTE:  Lee County has much information on what is and is NOT recyclable.  Please review so that you fill your  recycling buckets accordingly. Recycling is picked up on Wednesdays in the single family homes.  Recycling can be placed at the street after 4 on Tuesday along with yard waste.

Check here for a list of many Lee County Recycling and Diversion Programs or how  everyone can best recycle what they have.

Yard waste for the single family homes is also picked up on Wednesdays. Please do not put out your yard waste or recycling until Tuesday at 4 pm. and follow these yardwaste guidelines.

TRASH: Please follow these trash pickup guidelines for pickup on Thursdays for the single family houses. Buckets should not be placed at the street until after 4 pm on Wednesday.  

WATERING/IRRIGATION YEAR ROUND RESTRICTIONS:  We adhere to the watering restrictions set by Lee County. No watering is to take place on Mondays, Tuesdays, and Fridays. To determine which days you can water see this link.  Please check your timer to ensure you are watering per Lee County's directives.  Also please be on the lookout for emails/notifications if these further restrictions are put in place due to a water shortage/drought.