07. VCSA / VL1
******BEWARE OF TRUIST EMAIL THAT IS NOT FROM TRUIST....SOME POTENTIAL SCAM GOING AROUND.....CHECK FOR THE ACTUAL EMAIL ADDRESS OF SENDER BEFORE REPLYING TO ANYTHING!!!!************
VANDERBILT COMMUNITY SERVICES ASSOCIATION
BOARD OF DIRECTORS:
PRESIDENT: Cindy Judar firstname.lastname@example.org
VICE-PRESIDENT/SECRETARY: Meredith Menton email@example.com
TREASURER: Jean Geiwitz firstname.lastname@example.org
DIRECTOR: Susan Gurevich email@example.com
DIRECTOR: Craig Parker firstname.lastname@example.org
ELECTIONS: The election took place on Monday, Feb 27th, 2023 at Bonita Shores during the Annual Members Meeting. These three candidates were elected: Suzy Gurevich, Cindy Judar, and Craig Parker. Congratulations to all!! Itas been 5 years since we had an election and all went well.
Carol Tickel, LCAM email@example.com
Frankly Coastal Property Management/Collier Financial, Inc 4985 Tamiami Trail East, Naples, FL 34114 Tel: 239-774-7088 – EXT 204
NEW OWNERS: Please make sure you fill out this form at your closing or now if you have not yet done so. We need to have contact information for sending email updates about meetings, and life at Vanderbilt Lakes. Thanks for helping us keep in contact with you all!!
*******CHANGE FOR HOA PAYMENTS********
If you still need help with this process please do not hesitate to reach out to firstname.lastname@example.org. I will do my best to walk you through it!!
Starting in January, 2023 HOA payments to VCSA will take place using a coupon book from Truist Association Services. Each homeowner by now should have received a coupon book from Truist along with instructions but information is also available here. Within this 9 page documents there are live links to Truist which may help you understand this process more easily.
How to Pay:
- You will be able to pay online by eCheck.
- You may pay by Credit Card. A convenience fee will be charged for any Credit Card payments.
- You may also pay your HOA dues at a physical Truist location. The nearest branch for us is: 26731 S Tamiami Trail, Bonita Springs, FL 34134 which is approximately 1 1/2 miles north on 41 (turn right on Brighton Lane just past Highland Woods Blvd).
- You may also pay automatically with Association Pay (ACH). Collier Financial will be able to transfer any homeowners currently on Auto Pay to Truist (Association Pay)
- You may also use your banks Bill Pay feature to pay. (See page 3 for more information on how to do this.)
The new payment date will be the 3rd day of January and July.
Collier is also switching to a new unit number system so the old Collier number you may know for your house/unit will no longer work. It should be on your coupon book or Collier will look it up for you.
It turns out you will see three numbers in your coupon book and on the Truist website:
- Bill Pay Number – this is a long number
- Serial Number – this will look like “900101”
- Unit Number – this is for VCSA . For example: “CAY-XXX” number
Do you have any money past due to VCSA? If so, then know that this amount will NOT be included in the amount shown in the coupon book. The coupon book only notes 2 semi-annual payments due for the current year. You are always free to pay the total amount in one payment.
You are still responsible for any previous balances not yet paid. Please send in those monies still owed to: Collier Financial, 4985 Tamiami Trail East, Naples, FL 34114. Make sure you include the new account number listed on your coupon book.
Do NOT send any extra correspondence with your coupons and checks to Truist. VCSA will NOT receive that information. It will be thrown away.
MEETING NOTICES: The annual members meeting is held each February and thus in January every owner receives a mailing with information as to when and where this meeting will be held along with a proxy form. In order to hold a members meeting a quorum must be present. In order to reach this quorum we ask that you complete the proxy form and mail to Frankly Coastal in the envelope provided or hand it to an board member. By reaching a quorum ahead of the meeting it ensures that the meeting will take place and that owners can participate.
At the end of every year the board is looking for board members as usually 2 board members have ended their 2-year term. If you are interested in volunteering and participating in the governing board for VCSA (92 homes plus all the multifamily units) please fill out a form!! If more than 2 people express interest, an election will take place.
The board is also often looking for members of the Architectural Review Board (3 members) and the newest board - The Fining Board (3-5 members) which will meet when any single family home owner has an issue that is not resolved with conversation. We do not expect this committee to meet very often (and hopefully not at all except for perhaps one initial meeting to further explain the process). The ARB board consists of 3 members (2 from the 92 homes and 1 from the multifamily associations). If you are interested in serving on either board let a VCSA board member or the property manager know.
UPCOMING VCSA BOARD MEETINGS:
1) VCSA Budget Workshop on Zoom Monday 11/14/2022 at 9:30 am. (done)
2) VCSA Budget Adoption Meeting on Zoom Monday 12/5/2022 at 4 pm (look for invite/posting via email) Budget was passed as presented. See budget below. (done)
3) VCSA Annual Meeting Monday 2/27/2023 from 4-6 (sign in starts at 3) (proxy and meeting info will be mailed/emailed along with openings on the board and how to apply - usually in late December/early January). (done)
This meeting will be held at Bonita Shores, 315 West Ave, Bonita Springs, FL 34134
VCSA APPROVED BUDGET: The approved budget for each year will be found here. 2022 approved budget. 2023 approved budget (Explanation as to how the assessment is determined.)
VCSA END OF YEAR FINANCIALS: The EOY financial documents will be found here. 2021 EOY Financials.
The 2022 EOY financials will be found here: 2022 EOY Financials.
AMENDED AND RESTATED 2014
MEDIATED SETTLEMENT AGREEMENT (2008)
GATE CODE ENTRY AND SMARTPASS ENTRY INFORMATION: Click here to read more about how to best enter Vanderbilt Lakes.
FYI: There is a new system working at the gate related to Amazon deliveries. Amazon NO LONGER needs to have a gate code to deliver your packages. So take your gate code information out of the delivery instructions for your Amazon orders.
STREET LIGHT INFORMATION:
At the July 19, 2022 Board of Directors meeting on Zoom, a motion was made and approved to install street lights in place of mailboxes with lights. This activity should start about December 2022 and take about a month. To see the drawing* for placement of these lights click here.
*Although the drawings show carriage lights “with side panels” the final fixture chosen has “no side panels”. That means that light will not be diffused in any direction other than down. Also, the pole height will be 15 feet per the final contract and not 21 feet as in the drawing. The poles in V2 are also 15 feet. See darksky.org regarding glare and residential lighting best practices.
Most mailboxes will be replaced after the lights are installed, but due to Hurricane Ian and some of the mailboxes/lampposts being damaged again we have started to replace a few mailboxes now. See a photo example below or drive down Saybrook and look for the mailbox without a lamp on top.
Find here a letter from the VCSA President regarding the decision to replace the 92 mailbox/lamppost combos with 18 streetlights from FPL.
INFORMATION FOR VL1 SINGLE FAMILY HOME OWNERS:
VCSA RENTAL FORMS: If you are renting a home in Vanderbilt Lakes 1 you need to fill out this rental form prior to renting and submit to Frankly Coastal.
ARCHITECTURAL REVIEW BOARD: The Architectural Review Board consists of 3 members (2 from the 92 single family houses and 1 from the multi-families). They review applications submitted by owners who want to make exterior changes to their homes.
ARB Members: Christine Degannaro Tristano Colaizzi Linda Komara
Please review the ARB/ARC process and the ARB Standards prior to any work being done.
Please fill out the following application if you are undertaking any changes and submit prior to your work. ARCHITECTURAL REVIEW APPLICATION.
FINING COMMITTEE: (in process of being formed)
FLORIDA HOA STATUTES 2012 #720: To find out more about Florida's State Statues regarding Home Owner Associations check out this link.
FAST FACTS: for the 92 Single Family Homes. If you live in one of the 92 homes please review this living document (as it will change as it needs to). It hopefully will answer many questions you as a homeowner may have.
RECYCLING/YARD WASTE: Lee County has much information on what is and is NOT recyclable. Please review so that you fill your recycling buckets accordingly. Recycling is picked up on Wednesdays in the single family homes. Recycling can be placed at the street after 4 on Tuesday along with yard waste.
Check here for a list of many Lee County Recycling and Diversion Programs or how everyone can best recycle what they have.
Yard waste for the single family homes is also picked up on Wednesdays. Please do not put out your yard waste or recycling until Tuesday at 4 pm. and follow these yardwaste guidelines.
TRASH: Please follow these trash pickup guidelines for pickup on Thursdays for the single family houses. Buckets should not be placed at the street until after 4 pm on Wednesday.
WATERING/IRRIGATION YEAR ROUND RESTRICTIONS: We adhere to the watering restrictions set by Lee County. No watering is to take place on Mondays, Tuesdays, and Fridays. To determine which days you can water see this link. Please check your timer to ensure you are watering per Lee County's directives. Also please be on the lookout for emails/notifications if these further restrictions are put in place due to a water shortage/drought.